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OfisPlan

Map Your Employees, Meeting Rooms, Desks & Assets
Bringing Your Office Floor Plans to Life 
Ofisplan transforms your office floor plans into an interactive, dynamic, clickable office employee map. Search and locate employees, meeting rooms and printers.

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Ofisplan is an application designed to solve the simple problem of locating staff, printers, meeting rooms and whatever else you need to find within an office building. We basically create a dynamic office employee map.Ofisplan helps you keep track of who and what is where in your organisation with a visual representation on an interactive map of your business locations.

Ofisplan is more than just workplace management software.
It’s a search engine for your workplace. It’s insights that reduce real estate costs. It’s a way to optimize your facility and engage employees.

Ofisplan New Version!

Ofisplan includes many new features and enhancements such as importing Desks and Assets, Microsoft SQL Server Database, Annotations, part-time desk assignment, Assets & Desks on Maps etc. Click the 'SEE MORE' button to see a full list of improvements.

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OfisPlan Help Desk is the help desk system for OfisPlan. You can connect to the system here.

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Dynamic Office Floorplans

Track all of your employees, desks and assets on your company floorplans. Quickly locate any employee by typing in their name, extension, title, etc.
OfisPlan runs in a standard browser on any device including mobile phones and tablets, allowing you to manage your floorplans from anywhere at any time.
Connect with co-workers. From rooms to desks, locate and book the resources you need. OfisPlan puts interactive floor plans of your workplace at everyone’s fingertips.
See accurate occupancy rates and space utilization data. Optimize under-performing areas of your workplace. Forecast your space requirement needs well into the future.

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Move Management

OfisPlan is the perfect solution for managing your employee moves and changes. Administrators can create move scenarios and then choose the best one.
Employees can also select a desk on the floorplan and request to move to it. Administrators can choose to approve the request or deny it. Email notifications can alert managers when a move is requested. 
Simplify one-off moves and large-scale relocations. Visualize future scenarios before you shuffle anyone around. Move Manager helps you plan, schedule, and oversee every move with ease.

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Desk & Room Booking

Use OfisPlan to schedule all of your bookable desks and meeting rooms.
Employees that are not assigned a permanent desk, can easily book an available desk as needed. Desks can be booked for an hour, a day, or any other length of time.
The desk booking form and meeting booking form are fully customizable allowing administrators to add fields such as 'coffee required', "# attending', 'meeting description', etc.
Make desk sharing work for everyone. From free addressing to hot desking and hoteling, tailor the way you offer shared desks across your workplace. Maximize space and keep your people happy.
Easily find and book a room that suits your needs. Ofisplan helps you locate the right room with the right features using any device.
Let your people submit and track requests from any device or channel, including Slack. Manage requests from one neat and tidy dashboard.

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Find Everything

The powerful quick search function allows anyone to quickly locate employees, available desks, booked desks, printers, assets, etc. Matches are found based on the name as well as field values such as department, position, extension, etc.
To find an available desk or meeting room, enter criteria separated by commas. eg: 'oda,window,seats>4' will find all meeting rooms with more than 4 seats and windows.
Make smarter decisions with real-time data Easy-to-read reports and dashboards take the guesswork out of your job. See exactly how space, desks, and resources are being used. Use meaningful insights to inform every decision.

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Find People and Map Workplaces

Especially when you don’t already know their name.
Build detailed staff profiles that include skills, where they sit, and what days they work
Search by location, department, skills, role….or anything you can think of
Identify working days and see who is available right now
Integrate with Active Directory on-premises
To help staff see who and what is around them
Browse through physical locations, buildings and floors
See an interactive floor plan for each level
Pin the points of interest, from the board room to the water cooler
Search the people and resources at each location
Make it easy for your people to find colleagues, locate and book resources, submit facility requests, and much more.
Employees can quickly submit and track the progress of their requests via desktop, mobile browser, or on iPhone using the OfisPlan iOS or Android app.
OfisPlan puts interactive maps of your workplace on every device, making it easy for your people to access whatever and whoever they need, fast. Once you’ve experienced it, you’ll wonder how you ever managed without it.


Create a new way for the employees in your organization to be connected within the team, between the teams and beyond just one office floor or building.
Deploy on your servers or host in the cloud.
Your data is a top priority for OfisPlan. Data is stored in a compliant center
Strong encryption while data is in transit or at rest. Data is always backed up.
Scalable; As you grow, we grow with you Licenses can be scaled up without additional
Initial set up can be ready in hours, not months.
One code base guarantees you will always have the latest features.
No limitations on how or where you access OfisPlan
Device agnostic: PC, Mac, Chromebook or all three.
Available through multiple web browsers.
No apps to maintain updates accross multiple devices
Access OfisPlan on any device
Compatible with all modern browsers


Self Hosted or Cloud

FLEXIBLE DELIVERY -Deploy on your servers or host in the cloud.
With minimal setup and upkeep, OfisPlan helps you keep focused on what matters
OfisPlan is cloud-hosted and web-based, so IT can take a step back from the tedium. Setup Ofisplan on your own internal network, or, let us take care of the technical details by subscribing to Ofisplan Online , our hosted version.We offer both a self hosted version and a cloud version. There advantages to both. See more below:

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SELF HOSTED VERSION

If you have your own onsite servers, or if your company has policies that requires software to run within your firewall, self hosted may be the best choice.

The self hosted version provides direct integration with your active directory server where as the cloud version does not. If you want to be able to import or sync with active directory, self hosted may be the best choice.

There is a one time cost for the self hosted version. New versions are released approx. every year and a half and upgrading is optional. 

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CLOUD VERSION

Let us host your floor plans for you. Avoid the hassles of maintaining your own web server, applying service packs, and upgrading to new versions.

The cloud version does not provide integration with Active Directory, but if this isn't a requirement, the cloud version may be the best choice.

The cloud version is provided as a monthly subscription. It can be cancelled at any time. You can use your floorplan projects with the self hosted version if you ever decide to switch.

Download our full product brochure

OfisPlan Features!

Managing your employees, desks and assets just got easier. Some of the new features include:

  • LAYERS  -  Layers include employees, bookable desks, assigned desks, and assets. Create your own custom layers to display just printers, just phones, or just employees in the accounting department. Try it now!
  • ASSET TYPES - OfisPlan now manages assets. Assets can be assigned a type such as printer, phone, projector, etc. Different fields are displayed depending on the asset type.  Try it now!
  • DESK DETAILS - Display desk information such as phone, window, computer. The quick search uses this information when searching for an available desk to book. The desk detail form is fully customizable. Try it now!
  • SEARCH EVERYTHING - Previously, the quick search only matched on employee first and last name. The quick search now searches all employee, desk, asset and booking fields. Try it now!
  • SVG VECTOR FLOORPLANS - The SVG format displays your floorplans in the best possible quality. The tool that was used to create your floorplans may save in SVG format, or use an online converter such as Convertio or Online-Convert. See a Demo.
  • MOVE REQUESTS - Employees can now select a desk on the floorplan and request to move to it. Administrators can choose to approve the request or deny it. The move request form is fully customizable. Try it now!
  • MEETING ROOM BOOKING - OfisPlan can now manage and book meeting rooms. Track details about each room such as seating capacity and equipment. Staff can use the quick search to find available rooms based on requirements. Try it now!
  • ICALENDARS - Employees can share their calendar showing desk bookings, or your company can share a calendar showing upcoming meetings. Supported calendars include Google Calendar, Outlook Calendar, iPhone Calendar and Yahoo Calendar. Try it now!
  • ACTIVITY LOG - The activity log tracks events such as added employees, added desks, added assets, move requests, new bookings, etc. Administrators can choose to record all events or just specific events. 
  • EMAIL NOTIFICATION - Administrators can be notified when specific events occur such as move requests, new bookings, employees moved, desks moved, employee form customized, or any other event that is recorded in the activity log. 
  • BOOKABLE DESKS - Desks and meeting rooms can be defined as bookable or not bookable. A desk or meeting room marked as not bookable will not be listed when a user searches for available desks.
  • ASSIGN ASSET - Assets such as phones, computers and printers can be assigned to employees. The asset detail form shows who the asset is assigned to. Asset reports also display which asset is assigned to who. See a Demo.
  • MAP POSITIONS - You can now add multiple maps at different locations, with different zoom levels and map types. Companies may have separate maps of Germany, Australia and Canada showing remote employees. See a Demo.
  • URL PARAMETERS - The ability to pass parameters to display specific information has improved. This makes it easier to embed OfisPlan in your Intranet, website or Sharepoint. New parameters include: search, desk, asset and username. See a Demo.
  • REPORTS TO CSV & PDF - Any report can now be exported to either CSV format or PDF format. This includes both admin reports and user reports. An employee report that is exported to CSV could be used to import into another application. See a Demo.
  • IMPORT/SYNC ASSETS - Assets such as printers, projectors, phones, etc. can be imported and synced from .CSV files. If a floor name is included in the CSV file, the asset will be added to that floorplan.
  • IMPORT/SYNC DESKS - Desks, offices and meeting rooms can be imported and synced from .CSV files. If a floor name is included in the CSV file, the desk will be added to that floorplan.
  • REST API - The new API allows administrators to programmatically get employee, desk, asset and booking records, add records, edit records & delete records. This allows your company to integrate with other applications.
  • ANNOTATION LAYERS - Administrators can add annotations to floorplans. 
  • SQL SERVER - Companies have a choice of database formats; SQL Server Compact Edition or the full version of SQL Server.
  • AZURE AD - Import or sync employee records from Azure Active Directory. Select the columns to include. If a desk is included, the employee will be automatically assigned to that desk
  • PART-TIME DESKS - Employees can book desks, offices or meeting rooms on a recurring weekly basis; For example an employee can book a desk every for Friday and Tuesday. When an employee search is performed, they will be found at the assigned desk.
  • ASSIGN TO MULTIPLE DESKS - Employees can be assigned to multiple desks, either on a fulltime or part-time basis. For example an employee may be assigned fulltime to a desk in Istanbul, and assigned part-time to desk in Ankara on Mondays and Tuesdays.
  • PARKING ASSIGNMENT - Employees can be assigned to a parking space on a fulltime basis, part-time basis, or only as needed.  
  • DRAG ON MAP - Existing employees, desks and assets can be quickly added or removed from a map. Map markers can be dragged to a specific location without having to enter a specific address or geolocation.
  • DESK BOOKING ON MAP - Desks can be added to maps. If the bookable attribute is enabled, employees can select the desk and book it. 
  • AVAILABLE DESKS ON MAP - The booking filter date range can be changed to show available/booked desks on a map. 
  • ASSIGN DESK ON MAP - Similar to floorplans, employees can be permanently assigned to desks on a map. Simply drag an employee onto a desk and they will be assigned. 
  • PANEL THEMES - Panels can be styled at the project level or by floor. Themes define what fields are displayed on employee panels, desk panels and asset panels.
  • EXPORT TO JPG - Floorplans can be exported to Jpeg format. 
  • EXPORT QUALITY - When printing floorplans, exporting to jpg, or exporting to pdf, the image quality can be selected.
  • USE MAPS WITHOUT KEY - Maps can be used in 'development mode' without having to enter a Google Maps Key. 
  • STYLE PANELS BY TYPE - Assets and desks can be styled by type, category or any other field value. 
  • CUSTOM MOBILE TABS - On small screens, the employee tab, asset tab, desk tab and booking tab can be styled and customized to display specific information. 
  • FLOORPLAN SCALE - Floorplan scale can be adjusted by moving a horizontal dial.
  • PANEL PIC ALIGNMENT - Picture alignment can now be changed on asset panels. 
  • ASSIGNED ASSETS - A list of the assets that are assigned to an employee is now displayed at the bottom of the employee form. 
  • CUSTOM PROJECT HEADING - A custom project heading can now be displayed to the left of the search box. 
  • FORCE SIDE MENU - The side menu can be forced to open and stay open when a project is loaded. 
  • DEFAULT VALUES - The asset form, desk form, move form & and booking form now allow default values to be defined, which are automatically populated when adding new records.
  • CUSTOM URL - A custom redirect URL can now be defined for assets and desks. When a custom URL is specified, the browser will redirect to the URL when the desk or asset is clicked on the map or floorplan.
  • FIELD ALIAS - Field label aliases can be defined for desk, asset & employee fields which will display a custom label in live mode or edit mode. The alias can include HTML.

Our Target Customers

Unlike other providers, we don’t just show you how to use our software. We use our industry experience to help you get the most out of your workplace through OfisPlan.
Here are a few of our target customers. Click here to see more.