Examples

Ofisplan Case Studies Examples

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Meeting Rooms

Space scheduling and online bookings for meeting rooms, internal spaces and offices.

Ofisplan makes it a pleasure to manage reservations and increase demand for your meeting rooms.
Scheduling the shared spaces in a busy office can be a challenge. Designed specifically for this type of use, Ofisplan is perfect for meeting rooms, conference rooms, company resources and presentation areas. With Ofisplan you can ensure that spaces are booked fairly, that privacy and accountability are upheld for each user, and that double-bookings never happen!

Questions we often hear from companies using Ofisplan for meeting-room bookings:

* I only want people from my company to view the scheduler: Can we make it private?
* We share meeting rooms with another organization in the same building. Can Ofisplan act as a common system for space reservation across company domains?
* How can we enforce different booking rules/quotas/limits across departments and organizations?
* Our office is moving to a hot-desk approach: Can Ofisplan help?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy to get everyone using.

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Coworking Spaces

Space scheduling and online bookings for coworking areas, creative spaces and hubs.
Trusted by thousands of venues around the world, Ofisplan is the smartest way to manage your space.

Ofisplan makes it a pleasure to manage reservations and increase demand for your coworking areas.
Scheduling for shared space can be a challenge for busy coworkers. Designed specifically for space sharing and scheduling, Ofisplan can be used for hot desks, meeting rooms, phone booths, rentable office pods and shared equipment. Ofisplan automates the scheduling of space so you can focus on supporting your working community.

Questions we often hear from coworking spaces and hubs:

* How can our community see up-to-date availability?
* How can we prevent double-bookings?
* How can we enforce our cancellation policy and usage limits (quotas) for our members?
* How can we allow bookings from our Premium members earlier than from our other users?
* I have different pricing for members, charities, and walk-ins; how can I automate this?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy to get everyone using.

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Community Facilities

Space scheduling and online bookings for community centers, libraries, non-profit groups, charitable groups and spiritual centers.

Ofisplan makes it a pleasure to manage reservations and increase demand for your community facility.
Designed especially for space sharing and scheduling, Ofisplan is perfect for venues used by a local community. Visually allow users and the public to view availabilities and choose whether they should be allowed to make self-service bookings. You can also take payments online and specify your own terms and cancellation policy. We offer a discount to venues that are not-for-profit, so get in touch and we’d be happy to help!

Questions we hear from community-oriented venues:

* How can my community see up-to-date availability?
* How can we prevent double-bookings?
* How can we enforce our cancellation policy, booking window and quotas?
* We have different pricing for members, charities, and walk-ins: How can we automate this?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy to get everyone using.

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Consulting Rooms

Space scheduling and online bookings for consulting rooms, therapy rooms, private clinics and holistic centers.

Ofisplan makes it a pleasure to manage reservations and increase demand for your consulting rooms.

Scheduling for shared spaces can be a challenge for a community of practitioners. With Ofisplan, practitioners can see availability and manage their bookings (including recurring bookings) from any device. Clients can be empowered to book their own sessions or simply access the schedule with view-only permissions. Reduce administrative overhead by moving bookings and cancellations online!

Questions we often hear from practices using Ofisplan:

* I only want staff and practitioners to interact with the scheduler: Can it be private?
* Can I enforce buffer-time rules so there's enough time for the changeover between sessions?
* Can I create recurring bookings and then manage each occurrence individually?
* Can I verify bookings with a payment method and only charge it closer to the scheduled commencement?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy to get everyone using.

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School Classrooms

Space scheduling and online bookings for classrooms, labs, computer rooms, libraries and shared equipment.

Ofisplan makes it a pleasure to manage reservations and increase demand for your classrooms, labs and equipment.

Scheduling and managing bookings for shared rooms, labs, classrooms and equipment can be a challenge, particularly across departments, faculties and campuses. Ofisplan takes care of the scheduling so you can focus on academic success!

Questions we often hear from education centers and labs:

* How can we enforce different booking rules across user segments?
* How can staff and students stay up-to-date with the real-time schedule?
* Our faculty allows students to book technical equipment as long as they follow our strict booking-block rules and prescribed booking times. * How can we manage this with Ofisplan?
* We’d like to give some students the ability to book some of our spaces for one or two terms only. How can we manage invitations and access?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy for both students and staff.

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Academic Labs

Space scheduling and online bookings for labs, computer rooms and shared laboratory equipment.

Ofisplan makes it a pleasure to manage reservations and increase demand for your labs and shared equipment.

Coordinating the use of your labs and valuable equipment can be a challenge, particularly across departments, faculties and campuses. Designed specifically for shared resources and equipment management, Ofisplan enables your users to self-service book so that you can focus on other tasks.

Questions we often hear from labs include:

* How can staff and students stay up-to-date with the real-time schedule?
* How can we prevent double-bookings?
* We only want staff and students to interact with the scheduler: can it be private?
* How can we enforce different booking rules across user segments?
* We’d like to give some students the ability to book some of our spaces for one or two terms only. How can we manage invitations and access?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy for all involved.

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Education Centers

Space scheduling and online bookings for education centers, departments and campuses.

Ofisplan makes it a pleasure to schedule your shared spaces across activities, departments and campuses.

Scheduling shared spaces and equipment across departments and faculties can be a challenge. Ofisplan is the self-service tool that reduces administration whilst upholding booking integrity and fair-use. Ofisplan respects your policies: you choose who can access, who can book and the constraints they must obey. Get your staff and students around it today!

Questions we often hear from education centers and schools:

* How can staff and students stay up-to-date with the real-time schedule?
* How can we enforce different booking rules across staff departments?
* How can we rent out some or all of our spaces to the public after hours or on weekends?
* How can we manage the scheduling of a large space that can be partitioned into multiple independently-bookable areas?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy to get everyone using.

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Sports Venues

Space scheduling and online bookings for sports venues and facilities.

Ofisplan makes it a pleasure to manage reservations and increase demand for your courts, fields and pitches.
Scheduling for sporting centers can be a challenge. Ofisplan is loved by sports centers and venues around the globe. Perfect for courts, pitches, outdoor fields, indoor multi-purpose courts, cages, and swimming lanes, Ofisplan can automate the scheduling so you can focus on your love of the sport!
Questions we often hear from sports venues and centers:

* How can I give different booking access to clubs whilst also taking public bookings?
* How can we prevent double-bookings?
* How can we enforce our cancellation policy to limit no-shows and lost revenue?
* How can we manage the scheduling of a large multi-purpose area that can be divided into multiple independently-bookable smaller areas?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy to get everyone using.

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Room Manager

Ofisplan makes it a pleasure to manage reservations and increase demand for your your rooms.

Managing a collection of rooms can be a challenge. Designed for space management, Ofisplan is perfect for groups interested in maximizing their room-usage efficiency. Ofisplan makes sure everyone is on the same page: checking availability, creating bookings and staying in the loop was never easier!

Questions we often hear from groups using Ofisplan for room management:
* I only want trusted people to access the scheduler: Can we make it private?
* We share rooms with people external to our group. Can Ofisplan be used by selected people outside our company domain, controlled by booking quotas?
* How can we ensure that everyone can view the scheduler, but only our admins can make changes?
* Our rooms can be partitioned: Can Ofisplan cleverly handle the associated complexities?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy for everyone to use.

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Room Scheduling

Space scheduling and online bookings for rooms.

Ofisplan makes it a pleasure to schedule reservations for your rooms.
Scheduling for shared rooms can be a challenge. Designed specifically for this type of use, Ofisplan is perfect for meeting rooms, conference rooms, community rooms and rentable rooms. With Ofisplan you can ensure that spaces are booked fairly, that privacy and accountability are upheld for each user, and that double-bookings never happen!

Questions we often hear from individuals using Ofisplan for room scheduling:
* How can we ensure that only authorized persons have access to the scheduler?
* The users of the rooms come from different organizations. Can * Ofisplan be the common system for space reservation across company domains?
* How can we setup different booking rules and usage quotas across departments and organizations?
* Our rooms can be divided into partitions. Can Ofisplan handle the complexities associated with this?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that’s easy to use.

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Desk Booking

Scheduling and booking-management for desks, hot-desks, hoteling and shared desk space.

Ofisplan makes it a pleasure to manage reservations and demand for your desks.
In a dynamic work environment, it's a pain to manually manage bookings for your desks. Ofisplan empowers your users to self-service book, but still requires them to respect your policies! It's perfect for hot-desk bookings, hoteling dedicated desks, and cross-team collaboration efforts. Liberate your booking admins and never worry about double-bookings or unused desks again!

Questions we often hear from companies using Ofisplan for hot desks:

* Can we setup plans for members, and pricing for non-members?
* Can we make the schedule private to invited users?
* Can we setup limits and quotas by membership type?
* Can we grant certain people read-only access?
* Can we embed the schedule into our website?
Ofisplan can answer these questions, offering you a secure, reliable and visual scheduler that everyone will love.

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